Quality, batch testing and documents
No batch leaves our company without a release sheet signed by the partner who did not prepare it. Each batch is sampled by us, analysed by a laboratory and compared with the specification you accepted before it ships. This page sets out the procedure, the documents you receive and our position on certifications.
The procedure, batch by batch
Fix the specification
The specification you accepted (version and date) and the sample you approved are the contractual reference. If you need more than the supplier specification covers (organic, pesticide residues, allergens), the matching analysis is planned before we accept the order.
Sample the actual batch ourselves
We take the sample from the identified supplier batch, never from a bottle prepared in advance, following ISO 5555:2001, Animal and vegetable fats and oils — Sampling for vegetable oils and ISO 212:2007, Essential oils — Sampling for essential oils. The homogenised sample makes three identical bottles: one for the laboratory, one counter-sample sealed and signed by the supplier and by us, one for our archive.
Analyse
A new supplier batch receives the full analysis. Before each analysis, we check that the test is within the laboratory's ISO/IEC 17025 accreditation scope. Each result is compared with the specification, with the sample you approved and with the reference fingerprint of approved batches: a batch can sit within a standard's ranges and still differ from what you tested.
Decide
A non-conforming batch is rejected, with no discount to let it through. In a dispute with the supplier, a single counter-analysis of the sealed sample by the arbitration laboratory named in the purchase contract settles it. Until then, the batch stays in quarantine.
Receive and repack
On receipt, a quick identity check (appearance, odour, density or refractive index) against the reference sample. The batch receives our own number, linked to the supplier batch in our register. Two supplier batches are never mixed in one customer batch without your written agreement and a new analysis.
Keep counter-samples
Two counter-samples per batch, including the sealed one, are stored in the same conditions as the batch until the end of its shelf life.
Issue the documents and release
The certificate of analysis, in our format, reproduces the laboratory results exactly, with the method, the laboratory and the date. Labels and documents are issued in our name, without any trace of the supplier. The partner who did not prepare the batch reviews the whole file and signs the release sheet.
After shipment
You receive the tracking number and the documents on the day of departure. A complaint is acknowledged within 24 hours, and the sealed counter-sample is analysed by the arbitration laboratory.
This procedure is our own working method for a trading company; it is not a certification.
What we analyse, by product
| Product | Identity | Quality | Safety and regulatory |
|---|---|---|---|
| Prickly pear seed oil | Fatty acid profile, sterols, tocopherols; comparison with the reference fingerprint | Acid value, peroxide value | Residual solvent (hexane); pesticide residues if organic |
| Neroli oil | GC-MS compared with ISO 3517:2012, Essential oil of neroli; chiral analysis of linalool and linalyl acetate, which detects synthetic additions | Appearance, odour | Allergens, IFRA, flash point |
| Orange blossom water | Aromatic profile: true hydrosol or flavoured water | pH | Microbiology: total count, yeasts and moulds, absence of Pseudomonas aeruginosa, Staphylococcus aureus, Escherichia coli, Candida albicans |
| Blue tansy oil | GC-MS: chamazulene, absence of thujone (rules out Tanacetum vulgare) | Colour, odour | Allergens, IFRA, flash point |
| Rosemary essential oil | GC-MS compared with ISO 1342:2012, Essential oil of rosemary, Tunisia-Morocco type; density, refractive index | Appearance, odour | Flash point (SDS); allergens calculated from the GC; IFRA |
| Rosemary leaves | Carnosic acid and carnosol by HPLC | Moisture, impurities | Pesticide residues, microbiology, according to the buyer's specification |
The document file
| Document | Content | For |
|---|---|---|
| Certificate of analysis (CoA), per batch | Method, laboratory, date, batch number | All buyers |
| Safety data sheet (SDS), EU format | REACH and CLP compliant | All buyers, essential oils in particular |
| Allergen declaration | Under Regulation (EU) 2023/1545 (fragrance allergens labelling), which extends the list from 26 to about 82 allergens. Required for products placed on the market since 31 July 2026; products already on the market have until 31 July 2028. | EU cosmetics buyers |
| IFRA certificate | Use limits by product category | Perfumery |
| Technical specification | INCI name, CAS number, indices, packaging, storage | All buyers |
What is available for each product
| Product | Specification | Typical CoA (anonymised) | Safety data sheet (EU format) | Allergen declaration (EU 2023/1545) | IFRA certificate |
|---|---|---|---|---|---|
| Prickly pear seed oil | [À COMPLÉTER : données disponibles quand la fiche produit sera créée] | ||||
| Neroli oil | [À COMPLÉTER : données disponibles quand la fiche produit sera créée] | ||||
| Orange blossom water | [À COMPLÉTER : données disponibles quand la fiche produit sera créée] | ||||
| Blue tansy oil | [À COMPLÉTER : données disponibles quand la fiche produit sera créée] | ||||
| Rosemary essential oil and leaves for extraction | [À COMPLÉTER : données disponibles quand la fiche produit sera créée] | ||||
A typical certificate of analysis
An anonymised CoA from a real batch: no supplier name, no supplier batch number. [À COMPLÉTER : fichier PDF d'un CoA réel anonymisé (ni nom de fournisseur, ni n° de lot d'origine, métadonnées nettoyées)]
Certifications
Our company holds no certification today, and we show none. As a general rule, to resell a product as organic into the EU, the trading company must itself be certified by a control body, and each consignment travels with an electronic certificate of inspection (Regulation (EU) 2018/848 (organic production)). Until our company is certified, we sell as conventional, including where a supplier holds an organic certificate.
Laboratories
The procedure uses two laboratories: one in Morocco for routine analyses, one in the EU for counter-analyses. [À COMPLÉTER : laboratoires utilisés par la SARL (un au Maroc, un dans l'UE), avec la portée d'accréditation vérifiée]